Meeting Room Rentals

The library offers creative, flexible and convenient community meeting spaces at all four branches. Meeting spaces can be booked for a fee by not-for-profit and community organizations on a first-come, first-serve basis.

If you are interested in booking one of the Library's meeting rooms, please email your requested dates and location to meetingrooms@rhpl.ca or call 905-884-9288 x0800.

All fees are subject to HST. Find full details in our Meeting Room Rental Policy.

Central Branch Meeting Rooms

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Room A Room features: Kitchen area with sink, counter and fridge. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 2 hours minimum: $40.00 flat fee. Additional time: $20.00 per hour. HST tax applied to all fees.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 2 hours minimum : $80.00 flat fee. Additional time: $40.00 per hour. HST tax applied to all fees.
Room B Room features: Kitchen area with sink and counter. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 2 hours minimum: $40.00 flat fee. Additional time: $20.00 per hour. HST tax applied to all fees.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 2 hours minimum: $80.00 flat fee. Additional time: $40.00 per hour. HST tax applied to all fees.
Room A/B Room features: Meeting Rooms A and B can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	90 chairs (or 60 chairs at 10 tables)	Not-for-Profit: 2 hours minimum: $60.00 flat fee. Additional time: $30.00 per hour. HST tax applied to all fees.
	90 chairs (or 60 chairs at 10 tables)	Commercial: 2 hours minimum: $120.00 flat fee. Additional time: $60.00 per hour. HST tax applied to all fees.
Room C Room features: Boardroom style table and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	10 chairs at modular table	Not-for-Profit: 2 hours minimum: $30.00 flat fee. Additional time: $15.00 per hour. HST tax applied to all fees.
	10 chairs at modular table	Commercial: 2 hours minimum: $60.00 flat fee. Additional time: $30.00 per hour. HST tax applied to all fees.

Oak Ridges Branch Meeting Rooms

View branch hours and address here.

Note: Study rooms can also be booked for same-day use at Oak Ridges Branch. Bookings must be made in person.

Room Details	Capacity & Furniture	Rental Fees
Room 1 Room features: Boardroom style tables and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge.	15 chairs (or 10 chairs at 2 tables)	Not-for-Profit: 2 hours minimum: $30.00 flat fee. Additional time: $15.00 per hour. HST tax applied to all fees.
	15 chairs (or 10 chairs at 2 tables)	Commercial: 2 hours minimum: $60.00 flat fee. Additional time: $30.00 per hour. HST tax applied to all fees.
Room 2 Room features: Kitchen area with sink, counter and fridge. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 2 hours minimum: $40.00 flat fee. Additional time: $20.00 per hour. HST tax applied to all fees.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 2 hours minimum: $80.00 flat fee. Additional time: $40.00 per hour. HST tax applied to all fees.
Room 1/2 Combined Room features: Meeting Rooms 1 and 2 can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	60 chairs (or 45 chairs at 10 tables)	Not-for-Profit: 2 hours minimum: $50.00 flat fee. Additional time: $25.00 per hour. HST tax applied to all fees.
	60 chairs (or 45 chairs at 10 tables)	Commercial: 2 hours minimum: $100.00 flat fee. Additional time: $50.00 per hour. HST tax applied to all fees.

Richmond Green Branch Meeting Room

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Classroom Room features: Projector and TV screen. Projector and screen. HDMI cables and extension cords not provided. Whiteboard, flip chart easel and paper available upon request; markers not included. Click to enlarge.	13 chairs (or 13 chairs at 6 tables)	Not-for-Profit: 2 hour minimum: $30.00 flat fee. Additional time: $15.00 per hour. HST tax applied to all fees.
Commercial: 2 hour minimum: $60.00 flat fee. Additional time: $30.00 per hour. HST tax applied to all fees.

Room Details

Capacity & Furniture

Rental Fees

Classroom

Room features: Projector and TV screen. Projector and screen. HDMI cables and extension cords not provided. Whiteboard, flip chart easel and paper available upon request; markers not included.

Richmond Green Meeting Room — *Click to enlarge.*

13 chairs (or 13 chairs at 6 tables)

Not-for-Profit: 2 hour minimum: $30.00 flat fee. Additional time: $15.00 per hour. HST tax applied to all fees.

Commercial: 2 hour minimum: $60.00 flat fee. Additional time: $30.00 per hour. HST tax applied to all fees.

Richvale Branch Meeting Room

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Auditorium Room features: Projector and screen. Whiteboard, HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included. Click to enlarge	50 chairs (or 35 chairs at 6 tables)	Not-for-Profit: 2 hour minimum: $50.00 flat fee. Additional time: $25.00 per hour. HST tax applied to all fees.
Commercial: 2 hour minimum: $100.00 flat fee. Additional time: $50.00 per hour. HST tax applied to all fees.

Room Details

Capacity & Furniture

Rental Fees

Auditorium

Room features: Projector and screen. Whiteboard, HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

50 chairs (or 35 chairs at 6 tables)

Not-for-Profit: 2 hour minimum: $50.00 flat fee. Additional time: $25.00 per hour. HST tax applied to all fees.

Commercial: 2 hour minimum: $100.00 flat fee. Additional time: $50.00 per hour. HST tax applied to all fees.

Meeting Room Rentals

Central Branch Meeting Rooms

Room A

Room features: Kitchen area with sink, counter and fridge. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Room B

Room features: Kitchen area with sink and counter. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Room A/B

Room features: Meeting Rooms A and B can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Room C

Room features: Boardroom style table and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Oak Ridges Branch Meeting Rooms

Room 1

Room features: Boardroom style tables and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Room 2

Room features: Kitchen area with sink, counter and fridge. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Room 1/2 Combined

Room features: Meeting Rooms 1 and 2 can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

Richmond Green Branch Meeting Room

Classroom

Room features: Projector and TV screen. Projector and screen. HDMI cables and extension cords not provided. Whiteboard, flip chart easel and paper available upon request; markers not included.

Richvale Branch Meeting Room

Auditorium

Room features: Projector and screen. Whiteboard, HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.

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