Rent a Room for Your Next Event
The library offers creative, flexible and convenient community meeting spaces at all four branches. Meeting rooms can be booked for a fee by not-for-profit organizations and commercial businesses on a first-come, first-serve basis.
How to Rent a Room
Follow these easy steps to rent a room at the library:
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Go to the booking webpage to book a room.
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Select the branch for your booking.
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Select the room and date from the calendar. Individual room rates and features are listed.
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Once selected, read over your booking details and terms of use.
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Fill out the online form to submit your booking for review. Library staff will respond within 1-2 business days to complete booking and process payment.
Please note: Reservation not guaranteed until payment received in full. All fees are subject to HST. Find full details in our Meeting Room Rental Policy.
Library Rooms and Rates
Browse the room information below to find the room that's right for your meeting or event. Be sure to remember: setup and teardown of tables and chairs must be included in your booking time and are the renter’s responsibility. For end-of-day rentals, the room must be vacated 15 minutes before closing.
Central Branch
Centrally located in the heart of the city, Central Branch is the largest and main branch of RHPL. This beautiful and inspiring space is perfect for hosting events, with meeting rooms located on the second floor for added convenience. Enjoy a cup of coffee at our on-site cafe while you prepare for your meeting. Central Branch combines modern amenities with a welcoming atmosphere, making it an ideal choice for your next event.
Room Features and Fees:
- Room A
Capacity: 45 people
Furniture: 45 chairs (or 30 chairs at 5 tables)
Room Features: Kitchen area with sink, counter and fridge. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $40.00. Additional time: $20.00 per hour.
Commercial: 2 hours or less: $80.00. Additional time: $40.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard- Room B
Capacity: 45 people
Furniture: 45 chairs (or 30 chairs at 5 tables)
Room Features: Kitchen area with sink and counter. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $40.00. Additional time: $20.00 per hour.
Commercial: 2 hours or less: $80.00. Additional time: $40.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard- Room A/B Combined
Capacity: 90 people
Furniture: 90 chairs (or 60 chairs at 10 tables)
Room Features: Meeting Rooms A and B can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $60.00. Additional time: $30.00 per hour.
Commercial: 2 hours or less: $120.00. Additional time: $60.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard- Room C
Capacity: 10 people
Furniture: 10 chairs at modular table
Room Features: Boardroom style table and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $30.00. Additional time: $15.00 per hour.
Commercial: 2 hours or less: $60.00. Additional time: $30.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard
Oak Ridges Branch
Located in north Richmond Hill, Oak Ridges Branch is our newest branch, showcasing innovative and modern design with a strong focus on environmental sustainability. With a Certification Award for Environmental Design, this branch boasts plenty of natural light and expansive windows, creating a bright and inviting atmosphere. The Oak Ridges Branch is an excellent choice for those seeking a contemporary and eco-friendly venue for their events.
Room Features and Fees:
- Room 1
Capacity: 10 people
Furniture: 10 chairs at 2 tables
Room Features: Boardroom style tables and chairs. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $30.00. Additional time: $15.00 per hour.
Commercial: 2 hours minimum: $60.00. Additional time: $30.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard- Room 2
Capacity: 45 people
Furniture: 45 chairs (or 30 chairs at 5 tables)
Room Features: Kitchen area with sink and counter. Projector and screen. Whiteboard and flip chart easel available upon request. Paper and writing materials will not be provided.Rental Fees:
Not for Profit: 2 hours or less: $40.00. Additional time: $20.00 per hour.
Commercial: 2 hours minimum: $80.00. Additional time: $40.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard- Room 1/2 Combined
Capacity: 60 people
Furniture: 60 chairs (or 45 chairs at 5 tables)
Room Features: Meeting Rooms 1 and 2 can be combined through the removal of a partitioning wall. Projector and screen. HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $50.00. Additional time: $25.00 per hour.
Commercial: 2 hours or less: $100.00. Additional time: $50.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard
Richmond Green Branch
Conveniently located next to Richmond Hill High School in northeast Richmond Hill, Richmond Green Branch also serves as a school library. Despite its smaller size, this branch offers a convenient and accessible location for students and community members alike. The Richmond Green Branch is an ideal choice for those looking for a compact and practical space for their events.
Room Features and Fees:
- Classroom
Capacity: 13 people
Furniture: 13 chairs (or 13 chairs at 6 tables)
Room Features:
Projector and TV screen. Projector and screen. HDMI cables and extension cords not provided. Whiteboard, flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $30.00. Additional time: $15.00 per hour.
Commercial: 2 hours minimum: $60.00. Additional time: $30.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard
Richvale Branch
Nestled in a quiet neighborhood in southern Richmond Hill, Richvale Branch offers a charming and community-focused atmosphere. This branch is particularly family-friendly, providing a welcoming space for community gatherings and events. With its cozy environment, the Richvale Branch is an excellent choice for those seeking a more intimate and relaxed setting.
Room Features and Fees:
- Auditorium
Capacity: 50 people
Furniture: 50 chairs (or 35 chairs at 6 tables)
Room Features: Projector and screen. Whiteboard, HDMI cables and extension cords not provided. Flip chart easel and paper available upon request; markers not included.
Rental Fees:
Not for Profit: 2 hours or less: $50.00. Additional time: $25.00 per hour.
Commercial: 2 hours minimum: $100.00. Additional time: $50.00 per hour.
* HST tax applied to all fees.
Payment Methods: Visa or MasterCard
Connect with Us
For room rental queries and recurring bookings, contact us at 905-884-9288 Ext. 0800 or email us at: meetingrooms@rhpl.ca.